REQUEST FOR PROPOSAL

THE BYRD THEATRE

RICHMOND, VIRGINIA

Request for Proposals for

A General Contractor

The Byrd Theatre

2908 W. Cary Street

Richmond, Virginia 23221

A Request for Proposal (RFP) for a General Contractor (GC) for a landmark building project seeks qualified General Contractors (GC’s) to bid on the rehabilitation. The Byrd Theatre Foundation, a 501(c)(3) not-for-profit organization is seeking detailed proposals covering scope, schedule, cost, team, and experience, for a historic landmark cinema, requiring clear evaluation criteria for selection. Note, the property is open to the public and operational at this time and has a full-time historic preservation project manager on staff overseeing the project who is the contact for the proposed General Contractor.

RFP Contents:

I.      Introduction & Project Overview

II.     Scope of Work

III.    Site Conditions

VI.    RFP Process & Timeline

V.     Contractor Qualifications

VI.    Proposal Submission Requirements

VII.   Evaluation Criteria

VIII.  Terms & Conditions

IX.    Contact

X.     Appendix I

I.     Introduction & Project Overview

1. 1. Project Name: The Byrd Theatre Restoration/Construction Project.
   2. Location: 2908 W. Cary Street, Richmond, VA 23221
   3. Owner/Issuing Entity:The Byrd Theatre Foundation, Richmond, Virginia.
   4. Project Goal:

The Byrd Theatre is a landmark building with both national and state historic status and will work to The Secretary of the Interior’s Standards for the Treatment of Historic Properties. These are the most commonly accepted national standards of good preservation practice. The Byrd Theatre is a historic cinema with a century-old tradition of both historic and modern projection. As such, it is important to preserve surviving period equipment as well as the period interior and exterior architectural features. This will be a historic tax credit eligible project (federal and state programs).

II.    Scope of Work (SOW)

1. Detailed Description (see Appendix I for more details):

The Byrd Theatre Foundation has completed the initial planning phase for the rehabilitation that will include upgrading the systems and the repair and restoration of historic architectural features and finishes in both the exterior and interior. The goals of the project are:

1. 1. Preserve the landmark building in line with the guidelines of the Secretary of the Interior’s Standards for the Treatment of Historic Properties in line with federal and state historic tax credit (htc) expectations;
   2. Enhance overall patron experience, including improved accessibility, acoustics, and facilities;
   3. Modernize building mechanical, electrical, and plumbing systems where possible and as needed while retaining all original 1928 features, fixtures, and fittings;
   4. Execute lasting structural improvements to secure building longevity and functionality as a cinema;
   5. Ideally complete the façade work first in time for the 100^th anniversary on December 24^th, 2028.
2. Drawings & Specifications: Attach all relevant architectural, structural, and MEP documents.

1. 1. The Byrd Theatre Historic Structures Report & Building Assessment, January 2024 (to request document please email [email protected])

III.   Site Conditions: Existing conditions, access, staging areas.

1. The Byrd Theatre Historic Structures Report & Building Assessment, January 2024 (to request document please email [email protected])

IV.    RFP Process & Timeline

1. RFP Issuance Date:January 30, 2026
2. Deadline for Questions: February 13, 2026
3. Site Visit (if applicable): February 2026
   1. contact David Voelkel via email [email protected] to schedule on-site visit(s).
4. Proposal Submission Deadline:Midnight, March 9, 2026, via email [email protected]
5. Anticipated Award Date:TBD
6. Start Date/Completion Date:TBD

V.     Contractor Qualifications

1. Experience:Proven history with landmark/historic buildings, similar scope projects.
2. Licenses & Insurance:Valid state licenses, liability, workers’ compensation.
3. Key Personnel:Resumes for Project Manager, Superintendent.
4. Safety Record:Experience Moderation Rate and the Total Recordable Injury Rate (EMR/TRIR) data.

VI.    Proposal Submission Requirements

1. Executive Summary:Overview of their approach.
2. Detailed Cost Proposal:Line-item breakdown (labor, materials, subs, contingency, fee).
3. Project Schedule:Gantt chart or bar chart.
4. Proposed Team:Organization chart, resumes.
5. Subcontractor Strategy:How they select trades.
6. Quality Control & Safety Plans.
7. References.

VII.    Evaluation Criteria

1. Cost:(e.g., 30%)
2. Experience/Qualifications:(e.g., 30%)
3. Approach/Methodology:(e.g., 20%)
4. Schedule Feasibility:(e.g., 10%)
5. Safety/References:(e.g., 10%)

VIII.   Terms & Conditions

1. Contract Type: Guaranteed Maximum Price (GMP)
2. Payment Terms, Warranties.

IX.     Contact:

David B. Voelkel

Director of Historic Preservation and Chief Curator

The Byrd Theatre Foundation

2908 W. Cary Street

Richmond, VA 23221

[email protected]

www.byrdtheatre.org

X.     APPENDIX I

THE BYRD THEATRE

Potential Projects List – January 2026 with Phases I, II, and III

The Phase I Façade is necessary to commence in 2026 for completion by 2028 100^th Anniversary celebrations. Individual sequence of work to be determined in agreement with the Byrd Theatre Foundation general contractor and approved subcontractors and vendors. Note: The Byrd Theatre is to remain operational for programming and events as much as possible throughout planned rehabilitation work TBD.

As a landmark building and a preservation project complying with the Secretary of the Interior’s Standards, all original fixtures, fittings, and elements will be retained and rehabilitated for the completed project.

1. Façade PHASE I
   1. Restore 1928 Bishop designed Neo-classical Pressed Copper Marquee.
      1. Marquee Decorative Metal Cornice, Decorative Metal Ceiling Panels, etc., Electric ceiling lights, decorative metal soffit, cross elements, etc.: Conserve, restore, and refabricate missing elements of the existing 1928 decorative metalwork. Work with W. F. Norman and Co. reproduction metalwork or a custom fabricator TBD.
      2. Marquee Electronic Display: Add modern electronic alphanumeric marquee screens as agreed with VA DHR in April 2022; confirmed July 2024.
      3. Marquee Roof TBD (w/main roof?); address storm water run-off (add cast iron downspouts to connect under the concrete sidewalk with storm water drains details to be confirmed (ex. The Mosque, Richmond, VA solution).
         1. To Be Determined (TBD) metal 100-year roof (Preferred Option).
         2. TPO membrane 30-year roof (Less Preferred Option).
   2. Recreate the missing 1928 Bishop designed vertical BYRD sign.
   3. 1928 BYRD Lobby Card Corner Display Cases: Conserve and restore pair (2) original 1928 wood and gesso exterior display case, remount on façade.
   4. Box Office
      1. Plate Glass Window replacement w/original bronze speaker grilles (2)
      2. Bronze Elements re-patinate edge trim and speaker grilles
      3. Box Office Interior (PHASE III)
         1. Paint and Wallpaper Removal to finish plaster
         2. 1928 Paint and Wallpaper Analysis
            1. Implement findings for final finishes.
         3. Plaster repair and paint
         4. Carpet, Axminister Carpet replica 1928 original pattern
         5. Bronze Interior Door
            1. Restore 1928 Hardware (knob, locks, hinges, etc.,)
            2. Patinate bronze surface to match 1928 finish
         6. Electrical and Climate Management upgrades
      4. Bronze Metal Doors
         1. Exterior Doors with glass panels
            1. Physical Repairs, as needed, to doors including door stops
            2. Door Closer Hardware Project
            3. Antique Bronze Metal Patination Project (all primary interior and exterior doors as relevant)
            4. Replace missing 1928 beveled glass door panels as needed with replica custom glass.
         2. Interior Storm Lobby Doors with glass panels
            1. Physical Repairs, as needed, to doors including door stops
            2. Door Closer Hardware Project (Period YALE and SARGENT brand; primary and secondary interior and exterior doors)
            3. Antique Bronze Metal Patination Project
         3. Interior Doors, blind panels, (8) to Reinhart Auditorium; General Manager’s Office (Candy and Electrical Closet 2024); Main Lobby Women’s Room.
         4. Associated hardware (door stops, handles, hinges, potbelly door closers, and door latches) for all doors exterior and interior.
      5. Sash Windows with Zinc Came Glass Windows (5, double-hung, cloth cord w/ iron sash weights): Hardwood sash windows, window frames, remove zinc came glass panels (all) and send to artisan vendor for restoration, fabrication one reproduction panel to replace missing original, 1928 sash lifts and locks, zinc weatherstripping system.
         1. Canvas Awnings: Fabrication set of five (5) matching striped canvas awnings.
      6. Masonry: Rebuild façade in damaged areas with replica custom brick; repoint mortar joints on all four (4) exterior walls as needed (main issues are on façade and East and West façade wrapped brick. Remove modern sheet metal cap from parapet and address masonry and mortar issues as needed. Finish to match earliest archival photographs. Clean all façade masonry.
         1. Brick
         2. Black marble
         3. Tan marble
         4. Granite
2. Main Roof PHASE II
   1. Tear off Project: Remove existing TPO Roof and approx. 5 additional layers in preparation for a replacement roof.
   2. Replacement Roof
      1. To Be Determined (TBD) metal 100-year roof (Preferred Option)
      2. TPO membrane 30-year roof (Less Preferred Option)
   3. Cap off brick chimney flue.
   4. Flag poles (2)
      1. Paint
      2. Treat decorative metal ball finials remedial conservation (metal TBD – copper or brass)
      3. Rigging
   5. Roof Access
      1. Remove existing ladder and door; replace it with hatch and staircase.
   6. Attic Insulation / Sound barrier as needed between roof and auditorium.
   7. Ballasted Solar Roof System
      1. Generator back-up electrical system
   8. Fire Suppression System – Mist System
      1. Tanks, attic space TBD. To be installed when roof tear off happens re: access.
3. Attic Level PHASE II
   1. Attic Flooring (Health and Safety) fire-rated plywood material
   2. Additional insulation
   3. 1928 BT Plaster Ornament Collection
      1. Clean and Remedial Conservation Treatment
      2. Identify and Catalogue, Register, etc., (Collections Care / Management)
      3. Storage Shelving and related re-housing (on-site or off-site TBD; must be addressed before contactors receive the site)
4. Projection Room PHASE II
   1. Plaster Repair
   2. Paint
      1. Lead Paint Abatement
      2. Document 1928 decorative stencil border
      3. Repaint walls
   3. 1928 Brass and Enamel Ceiling Lights
      1. Restoration, metal, rewire fixtures for reinstallation.
   4. Period Equipment
      1. 1928 Westinghouse Scene Light Control Board
      2. 1928 Circuit Panel, Service Panel, etc.,
   5. Projection Toilet
      1. Add Door
      2. Enclose partition wall to ceiling and add outside exhaust
   6. Hand sink and mop sink upgrades and associated plumbing
5. The Upper Lobby PHASE II
   1. Paint removal as necessary
   2. Plaster Repair – ornamental and flat.
   3. Marble baseboard
   4. Wall Silk Damask Architectural Panels
   5. The Brounet Studios Decorative Scheme
      1. Fine Art wall panels, cartouches, and rondels
   6. Original Lighting Fixtures
      1. Wall Sconces
      2. Chandeliers
      3. Basket Fixtures on HVAC Grilles
   7. Electrical Sockets– existing and additional TBD
   8. Women’s Restroom and Powder Room
      1. Paint removal – wall and ceiling
      2. Plaster Repair – wall and ceiling
      3. Powder Room Hardwood baseboard
      4. Repair post lead paint abatement
      5. Stain and varnish to match existing doors
      6. 1928 Marble Stall Partitions
         1. Repair damage
      7. 1928 Stall Doors (3)
         1. Replace hardware.
         2. Refinish, stain, and varnish hardwood doors
      8.  Electrical
         1. Main Ceiling Lights
            1. Bathroom: Upgrade (2)
            2. Powder Room: 1928 original light fixtures rewire, reinstall missing crystals. Pair of wall sconces.
         2. Wall Outlets – upgrade existing, remove surface-mounted modern outlet, and add additional TBD.
   9. Men’s Restroom
      1. Paint removal
      2. Plaster Repair – ornamental and flat.
      3. Paint
      4. 1928 Stall Doors (2)
         1. Replace hardware.
         2. Refinish, stain, and varnish hardwood.
6. Main Lobby PHASE II
   1. Paint removal
   2. Plaster Repair – ornamental and flat.
   3. Architectural Marble Panels, baseboards, etc.,
   4. Brounet Decorative Scheme
      1. Fine Art Panels, etc.,
   5. Original Lighting Fixtures
      1. Wall Sconces
      2. Chandeliers
         1. Main
         2. Secondary
      3. Electrical Sockets– existing and additional TBD
      4. General Manager’s Office / Candy Closet / Electrical Closet
         1. Lead Paint Abatement
         2. Plaster Repair – flat.
         3. Flooring (current 20^th c. tile may have asbestos – test, abate, replace TBD)
      5. Women’s Restroom and Powder Room, and Mop Closet
         1. Paint Removal
         2. Plaster Repair
         3. 1928 Stall Doors (3)
            1. Replace hardware
            2. Refinish, stain, and varnish hardwood
         4. Lighting
            1. Upgrades – ceiling fixtures (4); Pair of wall sconces
      6. Men’s Restroom, Hall, and Mop Closet
         1. Paint Removal (possible ceiling wallpaper in Hall TBD)
         2. Plaster Repair
         3. Door Closer hardware
         4. 1928 Stall Doors (3)
            1. Replace hardware
            2. Refinish, stain, and varnish hardwood
         5. Lighting
            1. Upgrades
      7. ADA Bathroom
         1. Upgrade Door Hardware to ADA electronic w/user access push paddle.
      8. Axminister Carpet
      9. Bronze Railings Remedial Conservation
         1. Staircases (2)
         2. Gallery (4 sections)
7. Storm Lobby PHASE II
   1. Paint Removal
   2. Plaster Repair – ornamental and flat.
   3. Architectural Poster and Lobby Card Display Cases (2) Remedial Conservation
   4. Architectural Mirrors (2) Remedial Conservation
   5. Marble Baseboards Remedial Conservation
   6. Brounet Studios Decorative Scheme
      1. Paint Analysis (Amelia B. Jensen)
   7. Original Lighting Fixtures
      1. Ceiling fixtures
   8. Electrical Sockets– existing and additional TBD
   9. Bronze Doors
      1. Yale Soft Closers Remedial Conservation
      2. Doorstops Remedial Conservation and Replication
      3. Re-Patina
      4. Upgrade Door Hardware (1) to ADA electronic w/user access push paddle.
   10. Carpet- walk-off mats.
8. The Reinhart Auditorium PHASE II
   1. Paint Removal
   2. Plaster Repair – ornamental and flat.
   3. Wall Silk Damask Architectural Panels
   4. Brounet Decorative Scheme
      1. Fine Art – remedial conservation treatments
      2. Architectural Paint and Metal Leafing
         1. Remedial conservation treatments, replicate
      3. Textiles (Designtex)
         1. Axminister Carpet
         2. Wall Damask Panels
         3. Seatback Fabric
         4. Velvets and Mohair, plain for secondary
            1. Orchestra Pit railing cap
   5. Lighting Fixtures
      1. Health and Safety Lighting Fixtures TBD
      2. Wall Sconces
      3. Chandeliers – central fixture, wall boxes, alcoves
      4. Basket Fixtures on HVAC Grilles
   6. Electrical Sockets– existing and additional TBD
   7. ADA Platforms (Center platform framing remedial work)
   8. Irwin Seating Project
      1. 1928 Floral Mohair Seatback Fabric (Designtex)
   9.  Stage
      1. Stage Curtains
      2. Stage Masking
      3. Sound System for cinema and for spoken word.
      4. Theatrical Lighting
      5. Stage Floor
      6. Architectural Surfaces
         1. Mortar Repair
         2. Concrete Paint
   10. Rear Access Door repair
       1. Door Hardware
       2. Paint
   11. Rear Organ Loft Access Door repair
       1. Door Hardware
       2. Paint
   12. Fire Exit – East
       1. Replicate 1928 Pelmet and Curtains
       2. Concrete
          1. Paint Removal
          2. Epoxy floor finish to match main Theatre floor
   13. Fire Exit – West
       1. Replicate 1928 Pelmet and Curtains
       2. Concrete
          1. Paint Removal
          2. Epoxy floor finish to match main Theatre floor
9. Rear Elevation/Back Alley PHASE II
   1. Masonry
   2. Fire Exit Doors
   3. Load In Door
   4. Coal Door
   5. Storm Water Drainage/Exterior B-Dri Waterproofing-type system
10. Building Systems PHASE II
    1. Plumbing
       1. Slip cast existing waste pipes.
    2. HVAC Phase II
       1. Basement Air Handler, Boiler, etc.,
    3. Electrical
       1. Dominion Virginia Energy Design
          1. Main Service
11. Projection and Attic Access Stairway PHASE III
    1. Paint Removal to finish plaster substrate
    2. Plaster Repair
    3. Paint
       1. Walls and ceiling
       2. Doors and Trim
12. Rewind Room PHASE III
    1. Masonry wall repair as needed
    2. Upgrade Electrical and Fixtures
    3. Paint
       1. Walls and ceiling
       2. Doors and Trim
13. Electrical Dimmer and Equipment Closet PHASE III
    1. Masonry wall repair as needed
    2. Upgrade Electrical and Fixtures
    3. Paint
       1. Walls and ceiling
       2. Doors and Trim
14. Balcony PHASE III
    1. Emergency Staircase – East and Closet
       1. Paint Removal to finish plaster substrate
          1. Plaster Repair
          2. Paint
             1. Walls
             2. Doors and Trim
             3. Metal handrails
             4. Epoxy landings and staircases risers and treads
       2. Upgrade Electrical Wiring
          1. 1928 Ceiling Light Fixtures
             1. Restoration, metal, rewire for reinstallation.
             2. Source missing 1920s milk glass shades to closely match two (2) surviving originals
    2. Emergency Staircase- West and Closet PHASE III
       1. Paint Removal to finish plaster
          1. Plaster Repair
          2. Paint
             1. Walls and ceiling
             2. Doors and Trim
             3. Metal handrails
             4. Epoxy landings and staircases risers and treads
          3. Upgrade Electrical Wiring
             1. 1928 Ceiling Light Fixtures
                1. Restoration, metal, rewire for reinstallation.
                2. Source missing 1920s milk glass shades to closely match two (2) surviving originals
    3. Paint Removal to finish plaster
    4. Plaster Repair – ornamental and flat
    5. Repaint and Regild – ornamental and flat
    6. Wall Silk Damask Architectural Panels (Designtex)
    7. Arthur Brounet Studios 1928 Decorative Scheme
       1. Fine Art Panel – Neoclassical Dancing Figures
    8. Original Lighting Fixtures
    9. Electrical Sockets – existing and additional TBD by owner
    10. Vintage Health and Safety Lighting Fixtures
        1. Additional TBD by owner and current Health and Safety Lighting for City Code compliance
    11. Velvet Handrails and Caps
        1. Short velvet drapes on pipe railings to match 1928 originals
    12. Carpeting
        1. Aisles, ramps, and stairs 1928 Axminister exact replica provided by owner (Loophouse / Designtex with Axminister Carpets Ltd.)
    13. Doors
        1. Two (2) pairs wood and metal Balcony Fire Escape Exit Doors
        2. One wood and metal door – access to Projection level
        3. One wood and metal door – access to Rewind Room
        4. One wood and metal door – access to Dimmer Room
        5. One wood and metal door – access to Projection Room
        6. One wood and metal door – access to Attic Level
    14. Door Hardware
        1. Restore, replace missing elements as needed, skeleton key locks – cut new keys, add new locks (combination, key, TBD case by case)
15. Office and Vault/Closet PHASE III
    1. Remove existing paint wall and ceiling only
    2. Plaster Repair
    3. Finish Paint – wall and ceiling only
    4. Hardwood baseboard
       1. Repair, stain and varnish to match existing door and casings.
    5. Electrical
       1. Note: Main Ceiling Light brass ceiling fixture to be retained.
       2. Wall Outlets – upgrade existing and add additional TBD.
16. Basement PHASE III
    1. Access Doors
       1. Hardware
       2. Paint removal
       3. Paint
    2. Concrete Staircase
       1. Paint removal
       2. Epoxy floor finish to match main Theatre floor
    3. Coal Room
       1. Add Metal Doorframe and Metal Door w/hardware
    4. HVAC Room
    5. HVAC Open Area (currently candy and drinks storage)
    6. Boiler Room
17. The WurliTzer PHASE III
    1. Basement Screw Lift Shaft and Lift
    2. Pipe Rooms and Work Room
       1. Plaster
       2. Paint